Procurement

No PO No Pay

Receive fast payment with a purchasing card (PCard)

The recommended way for you to receive payments less than $10,000 is with a credit card called a PCard. PCard payment is the fastest and easiest way to get paid for goods or services.

PCards can be used to pay at the point of sale, either in person, on-line or over the phone. You need to provide a receipt or tax invoice (including any GST) to WaterNSW for the goods or services to confirm payment has been received.

Follow the accounts payable purchase order process

If you can’t accept payment by PCard, you’ll need to follow the purchase order process to issue a tax invoice to WaterNSW:

1. Supply WaterNSW staff member with a quote for the goods or services you are providing.

2. Ask for a purchase order (PO), their full name and contact number before providing the goods or services.

Our payment terms are generally 30 days from the time WaterNSW receives your correctly rendered tax invoice. All payment terms commence from the receipt of a correctly rendered tax invoice. If the invoice is invalid in any way, it may be returned to you.

Pre-approval is required for purchases

As a State-Owned Corporation we need authorisation prior to purchasing goods or services. Without a PO, you risk providing goods or services that are not authorised with the appropriate financial delegation, which may lead to delays in payment.

We can only process your tax invoice when…

The correctly rendered tax invoice includes:

• a valid WaterNSW purchase order number typed on your tax invoice

Note: Purchase order numbers start with PO000 and are 10 digits in length. Ensure you have received a PO number as part of your authorisation to supply goods or services.

• the name of the recipient
• a WaterNSW contact name
• standard ATO Tax Invoice compliant details, including your identity (business name) and ABN.

If you're having trouble getting paid for goods or services already supplied, please contact Accounts Payable.

Purchase Order Contract

The Short Form Purchase Order Contract is intended for simple, low risk and/or low value procurements of goods and/or services. As a guide, it can be used for:

• Repeat ordering of low risk goods or services with a total value of no more than $250,000 (ex GST)
• Ad hoc, low risk goods or services with a total value of no more than $250,000 (ex GST)

WaterNSW Short-Form Purchase Order Contract (PDF, 307.2 KB)

Goods and/or Services

The Goods and/or Services Contract Template is intended to be used for the procurement of medium to high value goods and/or services. As a guide, it can be used for:

• manufacture and supply of ‘off the shelf’ equipment
• manufacture and supply of bespoke equipment requiring design or cleaning services.

The template can be used for standalone procurements, or, in conjunction with the Standing Offer Agreement, for the periodic supply of goods and/or services.

WaterNSW Standard Form Contract - Goods and/or Services (PDF, 1 MB)

Professional Services

The Professional Services Contract Template is intended to be used for the procurement of professional services by WaterNSW, of any value (including small value projects). Professional Services include:

• design services
• engineering services
• other specialist consulting services.

The template can be used for standalone projects, or, in conjunction with the Standing Offer Agreement, for the periodic supply of professional services.

WaterNSW Standard Form Contract - Professional Services (PDF, 913.1 KB)

Construction Works

The Construction Works Contract Template is intended to be used for the procurement of construct only or design and construct projects by WaterNSW. As a guide, types of projects might include:

• design and construction of new WaterNSW infrastructure
• installing goods or equipment in or on a new building (e.g. signage, air conditioning, lighting) excavation or demolition.

The template can be used for standalone projects, or, in conjunction with the Standing Offer Agreement, for the periodic supply of services for construction or design and construction projects.

WaterNSW Standard Form Contract - Construction Works (PDF, 1 MB)

Maintenance Services

The Maintenance Services Contract Template is intended to be used for the procurement of maintenance services over a specified term (rather than ad-hoc services). As a guide, it can be used for:

• maintenance of plant or equipment
• maintenance of buildings.

WaterNSW Standard Form Contract - Maintenance Services (PDF, 1.1 MB)

Standing Offer Agreement

Where WaterNSW seeks to procure any works, activities, goods and/or services on a standing offer basis, the Standing Offer Agreement will be used in conjunction with the above contracts to establish such an arrangement. The Standing Offer Agreement does not function on its own – it must sit in front of a Goods and/or Services Contract, Professional Services Contract, Maintenance Services Contract or a Construction Works Contract.

WaterNSW Standard Form Contract – Standing Offer Deed (PDF, 861.2 KB)

Generic Appendix

The Appendix forms part of each Contract. It contains additional requirements in relation to policies, codes and standards, and the form of various ancillary documents such as the deed poll, unconditional undertaking, parent company guarantee, subcontractor warranty and statutory declaration that may be required to be provided to WaterNSW under the Contract.

WaterNSW Standard Form Contract – General Appendix (PDF, 821.1 KB)

Bespoke contracts and whole of Government Contracts (including procurement of ICT related goods and/or services)

WaterNSW may, in our absolute discretion, determine to use bespoke contracts (instead of the Standard Contract Templates) or whole of government contracts and associated schemes to procure relevant activities, works, goods and/or services. In particular, for the procurement of ICT related goods and/or services, we may use bespoke contracts or the NSW Government Core& or ProcureIT contract suites.

ICT contractors are encouraged to become registered suppliers under the ICT Services Scheme to ensure they are best placed and well prepared to participate in relevant procurement events. Further details in respect of the ICT Services Scheme and the Procure IT Framework are available at the NSW Government Buy website